Laserfiche Case Study: Plano Independent School District
Laserfiche is a widely used software in educational institutes and it is frequently replacing all older forms of documentation. It is used by the school’s administration for input as in electronic forms and digital enrolment of students. Located in Collin County, TX, Plano Independent School District is known for its high academic standards, award-winning architecture and state-of-the-art technology. Plano ISD serves approximately 55,000 students and employs approximately 6,800 employees spread across 72 schools, special programs and administrative sites. Each year, the school district generates millions of documents. In fact, the PASAR after-school care program alone generated 22,000 pages annually.*
PASAR is Plano ISD’s after-school care program for students in grades Pre-K through grade 5. The school required the sign-out out forms to be signed when each student was picked up by parent or guardian which led to immense paper wastage, mishandling and faulty billings. As Laserfiche was introduced to the district administration over 3200 forms were processed daily. When parents or guardian came to pick-up students they used iPad to fill out Laserfiche well-designed form called Sign-out Sheets.
Additionally, Workflow automatically determines the current school year and also adds it to document’s metadata.
In accordance with state regulations, PASAR forms are kept for five years before being destroyed. With Laserfiche, employees can easily create an annual report by searching the repository for records that have met their retention.
Laserfiche electronic forms have revolutionized the accuracy and legibility of the content, minimizing cost of printing, scanning, storing and shredding paper costs. These digital e-forms forms have also facilitated easy record retrieval. With all the accuracy Plano ISD has increased revenue collection of drop-in and late fees. Laserfiche has proved to be the most suitable e-forms provider for schools and other educational institutes with self-explanatory design and easily customizable fields.
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